Monday, March 21, 2011

Who Should Proofread A Document?

An interesting post by Trevor Birch

Proofreading is a very important part of preparing a written document for publication or distribution. Without it, the document is likely to contain spelling, typing or other errors that will reflect badly on both its writer and publisher. Automated spelling checkers, while very useful, are also insufficient to ensure a document is free from errors -- there are some types of errors that they cannot detect. A manual proofread is therefore necessary, so who is the best person to do it, and what skills do they need?

The fundamental requirement for a proofreader is that they should have a good knowledge of the language the document is written in, particularly in terms of spelling, punctuation and grammar. Ideally they should also be a native speaker of that language. Their knowledge doesn't actually need to be perfect, but they must not be over-confident in their ability; they must know when they're not sure whether something is correct, and thus need to consult a good dictionary. A good eye for detail and a good short-term memory are also important, so that they can reliably detect small errors and inconsistencies in word usage and formatting.

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